iCollege pricing for admissions, student management and education operations

Choose an iCollege package for admissions management, student management, attendance tracking, recruiter portals, reporting, compliance workflows, secure hosting and Moodle integration.

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Prices shown excluding VAT Secure hosted platform Infrastructure included
iCollege UK college and university management software pricing

iCollege software packages

Each package includes the iCollege platform, secure hosting, SSL, infrastructure allocation, backups, monitoring and ongoing platform maintenance. All prices are excluding VAT and VAT will be added at the applicable UK rate.

Admissions Cloud

iCollege Gateway

For colleges that only need admissions management, recruiter application submission and applicant tracking before moving applicants into another student record system.

£495 per month + VAT
Setup fee: £1,500 + VAT
Applications Up to 500 per year
Admin Users Up to 5
Recruiters Up to 20
Initial Term 12 months
Rolling Monthly After Initial Term £595/month + VAT
Reduced Fee on 24-Month Renewal £475/month + VAT
Included Portals Admin Portal and Recruiter Portal
Included Modules Admissions, applicant tracking, document upload, interview status, offer status and basic admissions reporting
Not Included Student management, attendance, teacher portal, student portal, ILP, Moodle integration and academic management
Support Level Standard support
Target Response Time 1 business day
Recommended Use Admissions-only colleges and recruiter-led application teams
Starter Cloud

iCollege Core

For small independent colleges and training providers starting with a structured student management system.

£795 per month + VAT
Setup fee: £2,500 + VAT
Students Up to 300
Staff Users Up to 15
Recruiters Up to 10
Initial Term 12 months
Rolling Monthly After Initial Term £895/month + VAT
Reduced Fee on 24-Month Renewal £775/month + VAT
Moodle Integration Add-On +£250/month + VAT
Support Level Standard support
Target Response Time 1 business day
Recommended Use Small colleges and training centres
Most Popular
Standard Cloud

iCollege Elevate

For growing colleges that need more staff users, recruiter capacity and stronger operational reporting.

£1,495 per month + VAT
Setup fee: £5,000 + VAT
Students 300–1,500
Staff Users Up to 60
Recruiters Up to 50
Initial Term 12 months
Rolling Monthly After Initial Term £1,695/month + VAT
Reduced Fee on 24-Month Renewal £1,450/month + VAT
Moodle Integration Add-On +£350/month + VAT
Support Level Priority support
Target Response Time 4 business hours
Recommended Use Medium colleges and multi-campus providers
Performance Cloud

iCollege Velocity

For larger colleges with higher student volumes, advanced reporting needs and wider recruiter operations.

£2,750 per month + VAT
Setup fee: £7,500 + VAT
Students 1,500–5,000
Staff Users Up to 200
Recruiters Up to 150
Initial Term 12 months
Rolling Monthly After Initial Term £3,100/month + VAT
Reduced Fee on 24-Month Renewal £2,650/month + VAT
Moodle Integration Add-On +£500/month + VAT
Support Level Priority Plus support
Target Response Time 2 business hours
Recommended Use Large active colleges
Premium Cloud

iCollege Nexus

For large colleges, universities and education groups requiring enterprise-level capacity and support.

£4,950 per month + VAT
Setup fee: £12,500 + VAT
Students 5,000–15,000
Staff Users Up to 500
Recruiters Up to 500
Initial Term 24 months
Rolling Monthly After Initial Term £5,500/month + VAT
Reduced Fee on 24-Month Renewal £4,750/month + VAT
Moodle Integration Add-On +£750/month + VAT
Support Level Enterprise support
Target Response Time 1 business hour
Recommended Use Large colleges and education groups
Enterprise Cloud

iCollege Infinity

For very large education organisations, group-wide deployments and tailored enterprise requirements.

Custom tailored pricing + VAT
Custom setup and monthly pricing + VAT
Students 15,000+
Staff Users Custom
Recruiters Custom
Initial Term 24–36 months
Rolling Monthly After Initial Term Custom + VAT
Reduced Fee on 24-Month Renewal Custom + VAT
Moodle Integration Add-On Custom + VAT
Support Level Dedicated account management
Target Response Time SLA-defined
Recommended Use Enterprise and group-wide deployments

Hosting, storage, backup and payment details

iCollege packages include managed hosting, SSL, infrastructure allocation, database storage, file storage, backups and monitoring. Infrastructure allocation can be reviewed if an institution has unusually high application volume, document storage or reporting requirements.

Package Payment Method Application Hosting DB Performance File Storage SSL Backup Configuration
iCollege Gateway Monthly Direct Debit Small dedicated server Standard performance 50GB Included Daily RDS backup retained 7 days and weekly file snapshot
iCollege Core Monthly Direct Debit Managed cloud application environment Standard performance 100GB Included Daily RDS backup retained 7 days and weekly file snapshot
iCollege Elevate Monthly Direct Debit Enhanced managed cloud application environment Enhanced performance 250GB Included Daily RDS backup retained 14 days and weekly file snapshot
iCollege Velocity Monthly Direct Debit Performance managed cloud application environment Performance tier 500GB Included Daily RDS backup retained 21 days and weekly file snapshot
iCollege Nexus Monthly Direct Debit Premium managed cloud application environment High performance tier 1TB Included Daily RDS backup retained 30 days and weekly file snapshot
iCollege Infinity Custom billing arrangement Custom managed cloud application environment Custom performance tier Custom Included Custom backup and recovery configuration

Additional storage, extended backup retention, dedicated infrastructure, advanced recovery requirements or separate staging environments can be quoted where required.

Pricing and company information

All iCollege prices displayed on this page are excluding VAT. VAT will be added at the applicable UK rate. Setup fees, monthly licence fees, renewal fees, infrastructure charges and optional Moodle integration charges are subject to VAT unless otherwise confirmed in writing.

iCollege is a product developed, managed and distributed by Web Developers London Ltd. Website: www.webdevelopers.ltd.

© Web Developers London Ltd. Company registered in England. Registration No. 13296077.

iCollege student management and admissions software package comparison

What every full iCollege package includes

Full iCollege packages include the core education management system with secure hosting, backups, monitoring, maintenance and operational workflows for admissions, students, attendance, portals and reporting.

Admissions, student management and attendance workflows
Student, recruiter and teacher portals
Secure hosting, SSL and platform monitoring
Automated backups and ongoing maintenance
Reporting, analytics and operational dashboards
Optional Moodle integration

Admissions and student management system pricing for UK education providers

iCollege pricing is structured for UK colleges, universities and education providers that need scalable admissions management software, student management software, attendance management tools, recruiter portal access, student portal access, teacher portal access, compliance workflows, cloud hosting, file storage, database allocation and reporting dashboards.

Institutions can start with an admissions-only package and move to a full student management package when their operational requirements expand into attendance, academic delivery, student lifecycle management, Moodle integration and compliance reporting.

Need help choosing the right iCollege package?

We will help you choose a package based on your admissions process, student numbers, users, recruiters, infrastructure needs, reporting requirements, compliance workflows and integration requirements.

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